Accounts and Account Groups

Accounts are user-defined identification codes or numbers used in financial records related to Course Sections, General Ledger (payments), and Payroll. Accounts are linked to the following data content areas as well as back to another Account as a subcategory.  

Auto Expenses
Contracts
Course Section Benefits
Course Section Payroll
Course Section Revenue
Course Section Equipment
Course Section Fees
Course Section Textbooks
Ed2Go Auto Offerings
Ed2Go Auto Offering Expenses
Payment Transactions
Expenses
Global Fees

Navigation

Main Menu > Selects > A-D >  Accounts

Applies To:    Enterprise    Plus    Basic

Field Details

• Account: Budget code, name, or a number identifying the financial account. Required field.
• Title: Account title or short description.
• Group: Account Group. (Account Group table)  Required field.  User-defined.
• Type: Type of Account. Options are Expense, Income, or Subcategory.  Required field.  Not user-defined.
• Sub Category: If this account is a subcategory of another account, enter the primary account this record is a subcategory of. Optional.
• Budget: The numeric value for the month's budget, January - December.
• Financial Category: The financial category of this account.  Required field.  Not user-defined.
  • Administration:  Accounts related to the administration of the program.  These are across the entire program.  (Examples: overhead, clerical, facility rental)
  • Income:  Accounts related to the actual income of the program.  (Examples: tuition, fees)
  • Production:  Accounts related to the operation of the program.  These are program or event-specific.  (Examples: teachers, supplies)
  • Promotion:  Accounts related to the marketing of the program.  These are across the entire program.  (Examples: brochure, catalog, advertising)

Add To Fees Function

• This function allows a user to add a selected account to all Course Section fees that do not currently have an account associated with the fee.
• This function is often used to populate the Account field in fees so that the Account field can be set as a required field.
• Click the Add To Fees function in the toolbar.  Select the account to be added to all fees.  Click OK to submit.
• If there are no fees missing an account, a prompt will appear.  Otherwise, the user will see a total count of all fees missing an account.

Account Groups

Used as a categorization field in Accounts.

Navigation

Main Menu > Selects > A-D >  Account Groups

Applies To:    Enterprise    Plus    Basic

• Account Group is a required field. Can include alpha and numeric characters.

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