Accounts are user-defined identification codes or numbers used to categorize financial records related to Course Sections, General Ledger (payments), and Payroll. Accounts can be linked to various data content areas and can also be subcategories of another account.
Navigation
Main Menu → Selects → Accounts
Applies To: Enterprise | Plus | Basic
Accounts Overview
Accounts are linked to the following data content areas:
- Auto Expenses
- Contracts
- Course Section Benefits
- Course Section Payroll
- Course Section Revenue
- Course Section Equipment
- Course Section Fees
- Course Section Textbooks
- Ed2Go Auto Offerings
- Ed2Go Auto Offering Expenses
- Payment Transactions
- Expenses
- Global Fees
Field Details
- Account: Budget code, name, or a number identifying the financial account (Required).
- Title: Short description or title of the account.
- Group: The Account Group associated with this account (Required, User-defined).
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Type: Defines the account type (Required, Not user-defined). Options include:
- Expense
- Income
- Subcategory
- Subcategory: If the account is a subcategory of another account, enter the primary account. (Optional)
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Financial Category: Defines the financial category of the account (Required, Not user-defined):
- Administration: Accounts related to administrative expenses across the program (e.g., overhead, clerical, facility rental).
- Income: Accounts related to actual program income (e.g., tuition, fees).
- Production: Accounts related to program operations (e.g., teachers, supplies, event costs).
- Promotion: Accounts related to marketing expenses (e.g., brochures, catalogs, advertising).
Using the Add to Fees Function
The Add to Fees function allows users to assign an account to all Course Section fees that currently do not have an account associated with them.
Steps to Add an Account to Fees
- View the Account
- Click Add to Fees in the toolbar.
- Click Run Process to submit.
- If no fees are missing an account, a prompt will appear.
- If fees are found, a total count of all affected fees will be displayed.
This function is commonly used to populate missing Account fields so that the Account field can be set as required.
Managing Account Groups
Account Groups are used to categorize accounts when creating an account.
Navigation
Main Menu → Selects → Account Groups
Applies To: Enterprise | Plus | Basic
- Account Group is a required field.
- Account Groups can include alpha and numeric characters.
Conclusion
The Accounts feature allows users to organize financial data, link accounts to specific categories, and manage financial tracking efficiently. The Add to Fees function ensures that all fees are properly assigned an account, while Account Groups help categorize and streamline financial records.
For further assistance, refer to related articles or contact support.