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  1. Xenegrade
  2. Understanding the Data
  3. Financial

Deposits

Used to review, edit, and tag Client Payment transactions with a deposit date. Transactions processed via a payment gateway are automatically tagged with a deposit date and time at the time of processing.

Navigation Menu

Main Menu > Financial > Deposits

Applies To:    Enterprise    Plus    Basic

Operation

To Make a New Deposit

  1. When the page is opened, no transactions will display.  Click Search without any parameters to display the list of transactions that do not have a deposit date.
  2. Review the transactions on the screen or run a Review Report using the Preview Report button.  Do not select a date using the Previous Deposit field.
  3. Review the results and make changes as necessary by adding, editing or deleting transactions.
  4. Once satisfied that the deposit is correct, click the Closeout Deposit option.  A window will popup with the following options: 
    1. Date Format:  Select the date which will be used to enter into the deposit date field.
    2. Cashier: Select the user name to update only the transactions entered by this user.  Optional.
    3. Department:  Select the department name to update only the transactions where the Course Section is tagged to the same Department.  Optional.
    4. Facility:  Select the facility name to update only the transactions where the transaction is tagged to the same Facility.  Optional.
    5. Only Before:  Select the date/time to process only the transactions where the transaction date and time is equal to and before the selection.  The select list includes actual dates and times from the possible deposit transactions.  Leave option blank to process all transactions.  Optional.
    6. Click RUN to proceed or Cancel to quit.  All transactions without a deposit date will now be updated based on the selections. Note that a maximum of 100 records will be modified. If there are more than 100 records to closeout, they must be done in groups of 100.

To View a Previous Deposit

  1. When the page is opened, only transactions that do not have a deposit date are displayed.
  2. Select any Search and Report Options as desired.
  3. Select a Previous Deposit Date using the Previous Deposit field select list.
  4. Click the Preview Report button.



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