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Financial

From invoices and payments to grants and funding.

  • Auto Invoice Settings

    The Auto Invoice function creates a new invoice and adds line items based on settings in Course Section Fees, Global Fees, and the Client's active Fee Group. If no course section fees exist, a zero li...

  • Basic Concepts of Invoicing

    Invoicing is a fundamental accounting concept used to track goods and services provided and the amount due from a customer. In XenDirect, invoices are linked to clients and can be made payable by an i...

  • Deposits

    The Closeout Deposits section allows users to review, edit, and tag client payment transactions with a deposit date. Transactions processed via a payment gateway are automatically assigned a deposit d...

  • Expenses

    The Expenses section allows users to add and edit expense transactions within the General Ledger table. Expenses can be entered manually or through the Auto Expenses workflow. Navigation Main Menu → F...

  • Financial FAQs and Troubleshooting

    This guide provides answers to common financial questions and troubleshooting steps for all XenDirect versions and releases, unless otherwise noted. Frequently Asked Questions (FAQs) Why can't an OnAc...

  • Invoice Locking

    The Locked Invoice feature is an optional setting that prevents modifications to invoices once they are locked. This feature operates differently based on the Invoice Method setting. It is important t...

  • Linking Invoices and Funding Sources

    Client invoicing amounts can be managed using Funding Sources and Revenue Items. When an invoice is printed, the Client Amount and Funded Amount are determined based on the settings outlined below. Ap...

  • Payroll

    The Payroll feature allows users to record staff payroll expenses per course section. This feature is optional, as some users may find it sufficient to record payroll details (rate, quantity, and meth...

  • Revenue

    The Revenue section displays payment-related records from the General Ledger table, including all types of payment transactions. This section allows users to view or modify existing payment records bu...

  • Understanding Financial Features

    XenDirect includes three main financial features: Invoices, Payments, and Reporting. Maintaining accurate financial records is essential for tracking revenue, managing balances, and assessing program ...