Invoices List

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Applies To:     Enterprise     Plus     Basic

Prints invoices list reports using the Client Invoice records.

• Report templates utilize the billing address from the Company record for Company invoices.
• Discounts: This search field is only active when using the List template and the payment calculation method for the site is InvoiceB and InvoiceC.  Option allows user to search a specific discount.
  
• Include Discounts: This search field is only active when using the List template and the payment calculation method for the site is InvoiceB and InvoiceC.  Option allows user to filter invoice list with, without, or only discount invoice line items.
  
• Display Line Items:  This report option allows display of all line items, Debits only, Credits only, or none.  This option affects display of line items only and has no affect on totals.
• Revenue Account:  This search and display in the report, when line items are displayed, pulls from the Revenue Account of the Course Section.
• PO/Voucher:  When using this search field and desire to search all invoices with a PO/Voucher no matter the value, type "Only" in the search field.  Otherwise the field will search normally.
• Companies/Clients:  When selected, will include only clients or only companies.  When not selected, all records are included in the search.
• Line Item Search:  This report option allows the user to determine how search fields that are recorded at the invoice line item level are treated during the search.  This option is used with the List template only.
  • Line Item Search = No:  Search fields that are recorded at the line item will be searched to include only those invoices that contain the search filter, but the entire invoice and all line items are displayed in their entirety.  Totals and Balance Due are based on the entire invoice.
    
  • Line Item Search = Yes:  Search fields that are recorded at the line item will be searched to include only those invoices that contain the search filter, but only the line items matching the search filter are displayed.  Totals are based only on the line items filtered, not the entire invoice.  Balance Due does not display when Line Item Search = Yes.
    
  • Search fields affected when Line Item Search = Yes: Session, Course Code, Course ID, Section ID, Revenue Account, and Date Search when Course Start Date or Course End Date fields are also used in the search.
• Sort By:  When Sort By = Account, invoice line items may be split across numerous accounts because accounts are linked to line items, not the overall invoice.  This can create incorrect Balance Due Totals because Balances Due are based an overall invoice, not specific line items.

Related Topics

Invoice Report

Basic Concepts of Invoicing