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  1. Xenegrade
  2. Integrated and Custom Features
  3. Admissions Application - Customer #150

Overview

The Admissions Application is a custom add-on feature for the WebReg module.  The feature provides an online, custom-designed application form and process for an admissions application into a program. This support page details the application process.

  • Applies to the Enterprise version only.
  • Requires an additional fee for custom design and setup.
  • Uses the existing Client Profile, Application, and Classification tables to record the application data.
  • Built to custom specifications for customer ID #150.
  • This article has been updated for the January 2023 application revision as of 1/5/2023

How the Application Process Works

The online application process allows clients to submit an admissions application for program enrollment. The contents record in XenDirect in various tables.

  • The organization completes the setup process for the admissions application.
  • If desired, the admissions application can be placed in test mode so the organization can test the process before going live.
  • When ready, the organization enables the admission application process and informs candidates about the online process.
  • Candidates create an account on the WebReg module. Clients with an existing account do not have to create a new account.
  • Once logged in, candidates navigate to MyAccount and select the menu option for Admission Applications. From there, they can:
    • View a summary list of existing and prior applications.
    • Start a new application.
    • Edit an application that has not yet been certified and submitted.
  • There are several parts to this online admissions application.
    • Application
    • Applicant's Profile
    • Emergency Contacts
    • Document Uploads
    • Certification/Submission
    • Application Fee Payment
  • When submitted, data from the parts of the application are recorded into:
    • Client Application
    • Client Classifications
    • Client Profile
    • Client Family (Emergency Contacts)
    • Client Documents
    • Client Invoices/Payments
  • Once submitted, the applicant can no longer modify or add to any of the application pages.
  • The organization can now review applications manually based on their application review process and modify the application record according to the outcome.
  • Using other XenDirect features, the organization now responds to the applicant.


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