Overview

The Admissions Application is a custom add-on feature for the WebReg module.  The feature provides an online, custom-designed application form and process for an admissions application into a program. This support page details the application process.

• Applies to the Enterprise version only.
• Requires an additional fee for custom design and setup.
• Uses the existing Client Profile, Application, and Classification tables to record the application data.
• Built to custom specifications for customer ID #150.
• This article has been updated for the January 2023 application revision as of 1/5/2023

How the Application Process Works

The online application process allows clients to submit an admissions application for program enrollment. The contents record in XenDirect in various tables.

• The organization completes the setup process for the admissions application.
  
• If desired, the admissions application can be placed in test mode so the organization can test the process before going live.
• When ready, the organization enables the admission application process and informs candidates about the online process.
• Candidates create an account on the WebReg module. Clients with an existing account do not have to create a new account.
• Once logged in, candidates navigate to MyAccount and select the menu option for Admission Applications. From there, they can:
  
  • View a summary list of existing and prior applications.
  • Start a new application.
  • Edit an application that has not yet been certified and submitted.
• There are several parts to this online admissions application.
  
  • Application
  • Applicant's Profile
  • Emergency Contacts
  • Document Uploads
  • Certification/Submission
  • Application Fee Payment
• When submitted, data from the parts of the application are recorded into:
  • Client Application
  • Client Classifications
  • Client Profile
  • Client Family (Emergency Contacts)
  • Client Documents
  • Client Invoices/Payments
• Once submitted, the applicant can no longer modify or add to any of the application pages.
• The organization can now review applications manually based on their application review process and modify the application record according to the outcome.
• Using other XenDirect features, the organization now responds to the applicant.