Used to record and track enrollment into a program of study using Program Groups. Often used by organizations that offer degree or certificate programs and require tracking the enrollment and graduation process into a program separate from the registration into specific courses.
Navigation Menu
Main Menu > Clients > Programs
Main Menu > Clients > Graduation
Applies To: Enterprise
Details
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The Maximum Active Applications field in the Branch Profile controls the number of Active Programs a client can have at any time. Once the maximum is met, the New button is disabled. Active Programs are those with a Status = In Process.
Program Fields
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Program Group: Name of the program of enrollment pulled from the user-defined Program Groups select list. Required field.
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Start Date: Date Client starts Program. Required field.
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End Date: Date Client ends Program.
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Program Status: Enrollment status in the Program. Required field. Not a user-defined list.
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Degree Type: User-defined value list of degree types.
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Department: User-defined value list of departments.
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Facility: Facility or campus client desires to attend pulled from the user-defined Facility select list.
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School Referral: School that referred the client to Program pulled from the user-defined School Name select list.
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Program Year: Year of enrollment. Not a user-defined list.
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Advisor: Staff member acting as client's advisor pulled from the user-defined Staff list.
Graduation Fields
- Applied for Graduation: Yes/No field.
- Grad Application Date: Date application submitted.
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Cleared for Graduation: Yes/No field approving release for graduation.
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Graduation Date: Date of graduation.
- Diploma Name: These fields are used to obtain the correct spelling for the printed diploma.
- Courses to be Completed: Optional notes field.
- Comments: Optional notes field.
Functions
The following additional functions appear in each row of the Results List.
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Add Classifications: Click the 'A' button to add/edit user-defined Classifications into the Program enrollment. Uses the Classifications list where the Classification is tagged as Display Program = Only or Both. Use of the Classifications feature here allows an organization to append additional fields into the Program as needed.