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Government (InSight)

Reports listed in this category are typically those for governmental or similar purposes and may contain reports specific to a state, region, or customer type.

CTEDS Contact Info
CTEDS Outcomes
CTEDS Populations

Displays CTEDS related data for Client and Assignment records where the Course Section and Assignment are tagged as CTEDS.  CTEDS is a New York State Education Department career and technical education report. These three reports contain the data users will then transfer to the official NYSED CTEDS report forms.

  • Contact Info:  Displays clients, status, placement outcomes, phones, and email grouped by Course Code. Only course sections and assignments tagged as CTEDS = Yes will display.
  • Outcomes:  Displays clients, status, placement outcomes, and other outcomes grouped by Course Code. Only course sections and assignments tagged as CTEDS = Yes will display.
  • Populations:  Displays clients, status, and other specific populations grouped by Course Code. Only course sections and assignments tagged as CTEDS = Yes will display.

Inclusion, Exclusion, and Duplication

  • Adult versus Secondary:  The [Adult Ed Client] field in the Demographics tab of the Client record determines if a Client is considered Adult or Secondary.  Clients tagged as 'Yes' are Adult.  Clients tagged as 'No' are Secondary.
    • If the field "Adult Ed Client" does not appear on your client entry form, the field has been disabled. To enable it, go to Admin Menu >> Settings >> Customized Forms and edit the client form and enable that field.
    • In addition, the field can have a default setting set at Admin Menu >> Settings >> Branch Units on the Defaults tab. 
  • Records Display:  Only records for clients and course sections tagged in the following manner will be included in CTEDS reports:
    • Course Section records are tagged as CTEDS = Yes.
    • Course records have a valid CIP code. CIP Codes can be added to the master list as needed.
    • One Client Assignment per CTEDS Client is tagged as CTEDS = Yes.
    • Duplicate Clients:  Each client should only have ONE Assignment tagged as CTEDS.  If a client is enrolled in several CTEDS courses, tag only the Assignment to be included in the reports.
  • Excluding Clients/Students:  To exclude a client from the CTEDS report, tag the Assignment to be excluded in the report as CTEDS = No.
  • Excluding Courses:  To exclude a course from the CTEDS report, tag the Course Section to be excluded in the report as CTEDS = No.

Special Populations

  • In all of the following fields, the text filters are not case sensitive and can be entered in either upper or lower case.
  • Gender and Ethnicity fields are located in the Main Menu >> Clients >> Demographics page.
  • Economically Disadvantaged = Client Classification records that contain the partial text strings "econ" and "disadv" anywhere in the Classification Name are displayed in this column.
  • English Language Learners (ELL/LEP) = Client Classification records that contain the partial text string "English Lang" anywhere in the Classification Name are displayed in this column.
  • Disabled Secondary:  Client Classification records that contain the exact text strings "IEP Classified" or "CSE Classified", the partial strings "disability" or "disabled" in the Classification Name are displayed in this column.
  • Disabled Adult:  Client Classification records that contain the partial text string "disability" or "disabled" anywhere in the Classification Name are displayed in this column.
  • Student as Single Parent = Client Classification records that contain the partial text string "Single P" anywhere in the Classification Name is displayed in this column.  This would include "Single Parent" and "Single Pregnant", but does not include "Teen Parent" as "Teen Parent" does not determine marital status.
  • Displaced Homemaker = Client Classification records that contain the exact text string "Displaced Homemaker" in the Classification Name are displayed in this column.
  • Other Barriers to Academic Achievement = Client Classification records that contain the following partial text strings anywhere in the Classification Name are displayed in this column:
    • "acad" and "disadv", OR
    • "educ" and "disadv", OR
    • "deficient", OR
    • "504", OR
    • "remedial", OR
    • "learning disability"

Completers, Leavers, and Continuing

  • The report user determines what defines a completer, leaver, and continuing student.
  • Course Section and Assignment Start/End Dates are available as report filters to aid in determining this status as well as the reporting year.
  • As an alternative method, Assignment records contain a field titled [CTEDS Outcome].  In this multi-select field, the values of [Completer] and [Leaver] can be set to determine this status.  Do not set both values.  If neither value is set, the client could be assumed to be a continuing student.

Placement Status and Other Outcomes

  • Placement Status is set in the Assignment record using a field titled [CTEDS Status].  Select the one value that best represents the placement status of the client in this activity.
  • Other Outcomes are set in the Assignment record using a field titled [CTEDS Outcome].  In this multi-select field, tag all the outcomes that are relevant.


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