The Sequence feature enables the creation of a structured list of required courses for a certificate or degree program, defining the general order in which they should be taken. This helps establish clear course progression, similar to a structured four-year degree program.
Navigation
Main Menu → Selects → N-Z → Program Groups → Sequences
Applies To: Enterprise, Plus
Overview of Sequence Methods
There are two ways to add sequences in XenDirect:
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Course Sequence/Level Field (All Versions)
- This is an informational field only and is not enforced within the system.
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Program Group Sequence (Enterprise & Plus)
- This enforceable and reportable sequence ensures course order is followed.
Sequence Structure
Program Group Sequences use three user-defined elements to organize courses:
- Sequence Level: Creates a hierarchy of courses, typically taken in order (Highest level).
- Sequence Term: Organizes courses within a level, defining smaller sections such as semesters or quarters (Lowest level).
- Sequence Type: A categorization field used for internal reference (Optional).
Adding a Sequence to a Program Group
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Locate the Program Group:
- Go to Selects → Program Groups → Locate the desired Program Group.
- Click View to open it.
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Create a New Sequence:
- In view mode, go to the Sequences panel.
- Click New in the upper-right corner.
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Enter an Active Date (Required).
- If there is only one Sequence record for a Program Group, the Active date will be ignored for prerequisite checks. If there are two or more Sequence records for a Program Group, the Active Date is important for prerequisite checks. There must be at least one Active Date record earlier than the earliest possible Client Program Enrollment date. Otherwise, the prerequisite will return a "did not take prerequisite" outcome.
- Click OK to save.
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Add Courses to the Sequence:
- Click View on the new Sequence.
- Go to the Courses tab.
- Click New to add courses.
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Fill out the required fields:
- Course ID (Required, unique per sequence).
- Sequence Level (Required).
- Sequence Term (Optional).
- Sequence Type (Optional).
- Click OK to save.
- Repeat the process for additional courses.
Cloning a Sequence
-
Locate the Program Group:
- Go to Selects → Program Groups → Locate the desired Program Group.
- Click View to open it.
-
Clone an Existing Sequence:
- In view mode, go to the Sequences tab.
- Click View on the desired sequence.
- Click Clone in the toolbar.
- Enter an Active Date for the new sequence.
- Click OK to save.
- The cloned sequence is now an exact duplicate and can be modified as needed.
Managing Sequence Levels, Terms, and Types
Navigation
- Main Menu → Selects → N-Z → Sequences (Level, Term, and Type)
Applies To: Enterprise, Plus
Sequence Levels
Used to define major progression points, such as Year 1, Year 2, Level 1, Level 2, etc.
- Level: Numeric value for sequence order (Required).
- Level Name: Descriptive name for the level (Optional).
- Credit Hours: Required hours before moving to this level (Optional, but required if using WebReg restrictions).
Sequence Terms
Defines terms within a level, such as Semester 1, Semester 2, Quarter 1, etc.
- Term Name: Name of the term (Required).
- Term Order: Determines sorting order (Leave blank for alphabetical sorting).
Sequence Types
Categorization for sequence tracking (e.g., Core Courses, Electives).
- Type Name: Name for the sequence type (Required, but optional in sequences).
Conclusion
The Program Group Sequence feature ensures a structured progression of courses, allowing clear enforcement of academic pathways. Sequences can be created, modified, and cloned as needed. For further assistance, refer to related articles or contact support.