States

Used in Postal Code records.  The term "state" is interchangeable for Provinces, Districts, or other similar international terminology.

Navigation

Main Menu > Selects > N-Z > States

Applies To:    Enterprise    Plus    Basic

Field Details 

• Abbreviation Code:  Use the two-letter abbreviation code typically approved by the postal service. The field can be duplicated in more than one record for purposes of handling the same abbreviation code for states in different countries. The field is not required. 
• State Name: Name of the state. The field cannot be duplicated in more than one record and is a required field.
• Country:  This field is used to filter the States select drop-down list in the WebReg module based on the country selected. If blank, the state will not display it in the select list.
• Address Preference:  When addresses are displayed on the screen or in reports, this field controls which of the two fields, State Code or full State Name, is used in address formats.
• Tax Rate is the common statewide tax rate for taxable items sold by the organization and is required to be zero or greater.  Note that the field is not used to actually calculate tax but is for reference purposes.

Fix Duplicates

This function automatically corrects the duplicate states throughout the system. 

• Click on the toolbar function to start.  Follow the on-screen instructions and prompts.
• When completed, all duplicated state records based on duplicate state names are corrected throughout the system and then deleted from the State table.