The News and Notices feature allows administrators to post news articles and important notices to be displayed on the Admin module Dashboard. Additionally, Notices include an acknowledgment feature, requiring users to mark them as read. This guide explains how to create and manage News articles and Notices, including how to set posting dates, expiration dates, and display locations.
Navigation:
Admin/Security → Settings → News/Notices
Applies To: Enterprise | Plus | Basic
Key Features
- Allows administrators to share news and information with users.
- No limit on the number of news articles or notices that can be entered or displayed.
- Articles can be scheduled in advance using the Post Date field.
- Articles can be set to expire using the Expire Date field.
- News and Notices can be shared across multiple branches using the Branch Share field.
Creating a News Article
Steps to Enter a News Article
- Click New to create a new news article.
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Enter the following details:
- Title: The title of the article as it will appear on the Dashboard. (Required)
- Article: The content of the news article (supports basic HTML).
- Post Date: The first date the article will be displayed. (Required)
- Expire Date: The last date the article will be displayed. (Optional)
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Target Locations: Select where the article will be displayed:
- Dashboard – Displays in the Admin module dashboard.
- MyAccount – Displays in the WebReg module MyAccount home page.
- Notice – Displays in the Dashboard under Notices and in the header’s Notice warning icon.
- QuickTools – Displays in the QuickTools module.
- WebReg – Displays on a special page via the left menu option for Latest News.
- Branch Share: If Yes, the article will display in all branches in a multi-Branch environment.
- Click OK to save and close, or Cancel to exit without saving.
Creating a Notice
Notices function similarly to News articles but include an acknowledgment feature and appear in a designated Notices section in the Dashboard. Notices also trigger a yellow warning notice icon in the header near the menu selections.
How Notices Work
- If a user has unread Notices, the yellow warning icon will remain visible.
- Clicking the yellow warning icon redirects the user to Dashboard → Notices.
- A "Mark as Read" button is displayed with the notice.
- Once marked as read, the system records the date and time of acknowledgment.
- Administrators can review read logs under InSight Menu → System → Other → News List.
- Xenegrade may push notices to all users when necessary. These system notices cannot be modified or deleted by users.
Steps to Enter a Notice
- Click New to create a new notice.
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Enter the following details:
- Title: The title of the notice as it will appear on the Dashboard. (Required)
- Article: The content of the notice (supports basic HTML).
- Post Date: The first date the notice will be displayed. (Required)
- Expire Date: The last date the notice will be displayed. (Optional)
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Target Locations: Select where the notice will be displayed. To function as a notice, the Notice option must be selected:
- Dashboard – Displays in the Admin module dashboard.
- MyAccount – Displays in the WebReg module MyAccount home page.
- Notice – Displays in the Dashboard under Notices and in the header’s Notice warning icon (Required).
- QuickTools – Displays in the QuickTools module.
- WebReg – Displays on a special page via the left menu option for Latest News.
- Branch Share: If Yes, the notice will display in all branches in a multi-Branch environment.
- Click OK to save and close, or Cancel to exit without saving.
Conclusion
The News and Notices feature provides an effective way to share important information with users. News articles can be posted across multiple locations, while Notices include an acknowledgment feature to ensure users see and confirm critical updates. For further assistance, refer to related articles or contact support.